Burhani Engineers

engineering projects

What are the main causes of project delays in engineering projects in Kenya?

Project delays result in cost overruns, loss of productivity, and potential legal disputes between contractors and clients. In Kenya, more than 40% of project failures leading to litigation arise from these delays. Project delays are a common challenge for engineering firms in Kenya. Identifying the root causes of these delays is essential for implementing effective strategies and ensuring project success.

Here, we discuss some of the common factors contributing to delays in engineering projects.

Poor project planning

Inadequate project planning is a significant cause of delays. Ineffective scheduling, underestimating resource requirements, or failing to anticipate potential risks can disrupt timelines. For instance, for an infrastructure project where project managers underestimate the time required to complete foundational work. This oversight results in delays for subsequent tasks such as the installation of superstructures or utilities.

How can it be avoided? 

  • Conduct thorough feasibility studies before project initiation.
  • Develop detailed project schedules with realistic timelines.
  • Identify and assess potential risks early in the planning phase.
  • Utilize project management software for better tracking and adjustments.

Scope changes and design modifications

Frequent changes to the project scope or design can disrupt workflows and delay project milestones. Such changes often require rework, approvals, and adjustments to procurement and construction schedules, consuming additional time and resources. Miscommunication between stakeholders can further worsen  this issue.

How can it be avoided? 

  • Set clear project scope definitions at the outset, with stakeholder agreement.
  • Implement a formal change management process to handle modifications.
  • Communicate changes effectively among all stakeholders to minimise confusion.
  • Allocate time buffers in the schedule for potential design changes.

Contractual disputes

Disputes between contractors, clients or subcontractors over terms, payments or responsibilities can lead to significant delays. Legal processes required to resolve these disputes may halt project activities, affecting overall progress.

How can it be avoided? 

  • Draft clear contracts that outline responsibilities and payment terms.
  • Establish a dispute resolution mechanism to address conflicts promptly.
  • Maintain open lines of communication with all parties involved in the contract.
  • Review contracts regularly to ensure compliance and address issues proactively.

Regulatory and permit delays

Engineering projects are subject to numerous regulations and require various permits before execution. Delays in obtaining these approvals, whether due to bureaucracy or incomplete documentation, can slow down project initiation or progress.

How can it be avoided? 

  • Research necessary permits and regulations well in advance of project start.
  • Prepare documentation meticulously to avoid bureaucratic delays.
  • Communicate with regulatory bodies early on to understand requirements and timelines.
  • Designate a compliance officer to manage permits and regulatory issues.

Weather conditions

Weather-related delays affect approximately 45% of construction projects globally, leading to billions of dollars in additional costs. Heavy rains, storms or extreme temperatures can hinder outdoor work and damage materials or equipment, causing prolonged disruptions.

How can it be avoided?

  • Monitor weather forecasts regularly during the project duration.
  • Plan construction schedules around seasonal weather patterns.
  • Have contingency plans in place for weather-related disruptions.
  • Use weather-resistant materials where necessary, especially in vulnerable areas.

Leading engineering firms in Kenya such as Burhani Engineers Ltd adopt effective strategies to avoid project delays. By focusing on key areas, we ensure timely completion of projects while meeting client expectations. To know more about our project management expertise across various industries, contact us